9 Years, 9 Percent: A Look at Toasted Cheese’s Submission, Rejection & Acceptance Rates

Absolute BlankBy Stephanie Lenz (Baker)

Inspired by other journals that do monthly, quarterly, or yearly public posts about their submissions, I did some very rough and dirty math about Toasted Cheese submissions over the last 9 years of our 15-year existence. This includes the last three quarters from 2007 and the first quarter of 2016.

Where did you get this information?

In 2007, I began to use Gmail to help me sort and label my TC email. Anything that comes through with “submission” in the subject line is automatically labeled as a TC submission. That’s one of the reasons we ask that you title your submissions that way.

I also use labels to mark a first-read piece to be rejected or considered for second read. After that, I use another set of labels for a final rejection or acceptance.

For my archive, I have labels for the year a submission was sent and a label for the issue for which the piece was submitted. After that issue is published, the submission is re-labeled for the year in which it was intended to be published. For example, a submission received on November 1, 2015 would be for the March 2016 issue and is filed under “All Subs/2015” and “TC Subs/2016.”

How accurate is this?

It’s not scientific by any means. First of all, these are only my picks, not the picks of TC’s editorial collective. Because these are only my picks, they aren’t TC’s official acceptance and rejection rates. I’m one of the more generous editors. I have more “yes” pieces in my final stack than other editors. Therefore, these numbers probably reflect a higher acceptance rate than TC actually has.

Not everything I choose as a “yes” or a “no” is published or rejected. The information I can access reflects only my personal choices. There are times when a first-read “no” for me is eventually published.

Some writers send their submission to the wrong place. Sometimes they send only to me. Sometimes they send a new submission as a reply to a rejection (those are sent by Beaver). When we manage to catch those, we forward them to the editorial collective even though they’re disqualified. So the overall submission rate may be higher simply because we don’t actually get some intended submissions.

Due to the volume of data I worked with, I’d guess these discrepancies might only reflect a percentage point or two of difference. I feel confident in saying that my personal choices are a fairly accurate reflection of TC’s overall rates of acceptance. When I’ve investigated a month’s or a quarter’s acceptance rate over the years, these numbers fall in line with what I found.

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Background Image: Jose Picardo/Flickr (CC-by-nc-sa)

Okay, let’s hear it.

We had approximately 4600 regular submissions (not contest entries) in the last nine years. Of all regular Toasted Cheese submissions, 60% are rejected on first read, 13% are disqualified, and 2% are withdrawn before first read. This means 75% of submissions don’t make first cut.

Our shortlist is therefore made of 25% of total submissions. Of those, two-thirds (16% of total submissions) are rejected on second read and one-third (9% of total submissions) are accepted for publication. Of that 9%, some are withdrawn (for example, the piece was simultaneously submitted and accepted elsewhere) while some of the rejected pieces are salvaged by an editor (as an “Editor’s Pick”).

Note: writers can submit up to five poems in a single submission; often we accept only one or two of these. The data here considers any number of poems accepted as an acceptance (e.g. 5/5 poems submitted is an an acceptance, but so is 1/5 poems).

These number run pretty parallel to rates we see month-by-month, quarter-by-quarter, and year-by-year.

Our submission rates have been quite steady: an average of 510 submissions per year (over 40 submissions per month, 10 of which pass through to second read); between 500-620 per year during and before 2011; and 410-496 during and since 2012. We have light months and heavy months. January is traditionally the month we see the most submissions, likely due to New Year’s resolutions. All other months are pretty equal.

As I write this, we have had 174 submissions in 2016. At that rate, Toasted Cheese will receive 525 regular submissions.

So when you hit “send,” you have a 1 in 4 chance of being shortlisted and a 1 in 10 chance of being published in TC. And you’re 100% ahead of all the writers who never click that send button.

If you’d like to see us share more in future about our submission, rejection, and acceptance rates, let us know in the comments.

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